Terms and Conditions

  1. Entries

Entries must be submitted by filling in the Entry Form which can be downloaded from the Hong Kong ESG Reporting Awards (HERA) webpage at www.hkesgawards.com

  1. Entry Fee

There is a small entry fee to cover the administrative costs as well as the cost of the awards ceremony event. The entry fee entitles each participating organisation one complimentary pass, irrespective of the number of entries submitted, to attend the awards ceremony event. The fee schedule is provided in the Entry Form. Entries without accompanying entry fee will not be accepted.

  1. Payment

An invoice with payment instructions will be sent to the registree once an entry has been received. Payment may be made by bank transfer or online by credit card or as indicated in the invoice. Overseas cheques are not accepted. Only Hong Kong based organisations may make payment by cheque.

  1. Confirmation

Once full payment is received and verified, a confirmation email will be sent out to the registered email address. Entries will be sent to the judging panel only upon receipt of the entry fee.

  1. Multiple entries

For multiple entries, a submission of a separate Entry Form is required for each category.

An indication of the total number of entries must be submitted for the Awards in order to qualify for the multiple-entry bundle fee.

  1. Bank Charges

When making the payment through bank transfer, all applicable bank charges will be borne by the sender. Entries received with short payment will be disqualified and will not be sent for judging.

  1. Taxes and Levies

All taxes and levies incurred (as applicable in the participating organisation’s country of origin are to be borne fully by the participating organisation. Entries received with short payment will be disqualified and will not be sent for judging.

  1. Evaluation of Reports

Only the publicly available sustainability report will be considered for judging the entry. Information provided in the Entry Form will also be taken into consideration. Sustainability information which is not disclosed publicly or available as well as future plans and initiatives will not be accepted. The evaluation of entries is strictly limited to the quality of the report and is in no way a representation of any kind of the participating organisation’s sustainability credentials or practices.

In no way does Alaya Consulting assume any responsibility for the reliability of any product or service of the participating organisations and the reliance on our service as a full or partial basis for conducting business.

  1. Judging

Entries will be assessed by an independent panel of judges. The decision of the judging panel is final and we will not enter into any correspondence regarding the outcome or the judging process. The decision of the judges is purely from his or her personal perspectives and does not represent the position of his or her representative company.

Each judge shall report any conflict of interest to the organiser and will be abstained from judging the entries concerned to ensure the neutrality and fairness of the adjudication.

  1. Use of HERA Logo

Winners as well as finalists are eligible to refer themselves as “Winner” and “Finalist” respectively. The winners and finalists will receive an HERA logo (of their respective accomplishment titles) that they can use on their website and other promotional material as a mark of their sustainability excellence.

  1. Participation

All participating organisations are invited to be part of the Awards Ceremony event to be held in Hong Kong. All attendees will be required to complete a registration form before the applicable RSVP deadline.

  1. Passes

The Entry fee is inclusive of one complimentary/free pass per organisation to attend the ASRA Ceremony irrespective of the number of entries submitted. Subject to availability, additional passes to the Awards Ceremony may be purchased by interested organisations or individuals.

  1. Transfer

If you are unable to attend, a substitute may be nominated with no additional charges. The name and title of the substitute is to be given to Alaya Consulting in writing one week prior to the event at hera@alayaconsulting.com.hk

  1. Damages, loss, liabilities or Injuries

Alaya Consulting cannot be held responsible for any damages, loss, liabilities or injuries incurred as a result of participation.

  1. General

Alaya Consulting reserves the right to amend the Awards Ceremony including cancellation or change in location, and/or dates of the event without prior notice. Alaya Consulting shall not be held liable for any loss caused by the changes/ cancellation of the event where such alteration is due to force majeure.

  1. Personal Data

All privacy related matters are subjected to Alaya Consulting’s Privacy Policy.

 

For more information about the Awards, please visit our website www.hkesgawards.com or contact us:

 

Email: hera@alayaconsulting.com.hk

Tel: +852 3990 0794